SARA Annual General Meeting

2022 AGM Agenda and Director Reports

Agenda: https://docs.google.com/document/d/1S6vl3KIyRF286E0gwhf01sSuxgqgFlYgnIieSuv2goM/edit?usp=sharing
- Proposed Amended Bylaws:
  https://cloud.rampinteractive.com/stalbertringette/files/SARA_Bylaws_proposed.pdf

The SARA AGM is on June 22, 2022 at 7pm via Zoom.

Deadline to Register is June 21 @7pm:
https://us06web.zoom.us/meeting/register/tZwoduyupzIuGNB2-FKe_d8AbkaQRr7BB5WB

Congratulations to our Acclaimed Directors:

Vice President: Laurelle Loe (Acclaimed)

Registrar: Lawnie MacDonald (Acclaimed)

Development Director: Michael Tosto (Acclaimed)

Referee Allocator: Tom Metlin (Acclaimed)

Secretary: Leigh Pastor (Acclaimed)

Candidates for Evaluations Director(s) and Director At Large, to be voted on at the AGM:

Evaluations Directors: Ryan McNeil, Brian Daly, and Mike Thompson (Acclaimed)

Director At Large Candidates:

Brad Murk
Sean Carey

Congratulations to our Appointed Positions:

Active Start Coordinator: Jazmin Pitruniak

U14 Division Coordinator: Yvette Wagar

Open Division Coordination: Scott Petter

Goalie Coordinator: Sidney Ford

Recruitment Coordinator: Jazmin Pitruniak

Communications and Social Media Coordinator: Amanda Van Brabant

Equipment Manager: Jim Boddez

Apparel Coordinator: Lisa Stiles

Webmaster: Nadine Topilko

AGM Info Recap: Nominations Close June 15, 2022 at 7pm!

To Apply For, or to Nominate Someone for an Appointed Position: https://forms.gle/R2C1om3oKSpb2SQv6
To Apply For, or to Nominate Someone for an Elected Position: https://forms.gle/AzgKMykgDLJNknK37
You asked, and we're answering! Some of our SARA Members have asked about what the general requirements and responsibilities are of SARA Directors and Coordinators. Below on this page is a non-exhaustive list. Where applicable, we have highlighted specific responsibilities of different roles (Director, Division Coordinator, Coordinator). If you have any questions regarding specific roles and their responsibilities, please reach out to Jenn at vicepresident@stalbertringette.com or Colleen at president@stalbertringette.com
Link to Register for the SARA AGM, deadline to register is 7pm June 21, 2022:
https://us06web.zoom.us/meeting/register/tZwoduyupzIuGNB2-FKe_d8AbkaQRr7BB5WB
After registering, you will receive a confirmation email containing information about joining the meeting.
Please see the below link for the proposed rewrite of the St. Albert Ringette Association's By-Laws, written in conjunction with Sport Law. A vote on the amendment will take place during the AGM on June 22, 2022:
https://cloud.rampinteractive.com/stalbertringette/files/SARA_Bylaws_proposed.pdf

Nominees (as of June 15, 2022):

Vice President:
- Laurelle Loe, nominated by Jenn Tosto

Registrar:
- Lawnie MacDonald, Incumbent
Development Director:
- Michael Tosto, Incumbent
Evaluations Director:
- Brian Daly, nominated by Ryan McNeil (Incumbent) to share the role
Referee Allocator:
- Tom Metlin, Incumbent
Director At Large:
- Brad Murk, nominated by Leigh Pastor
Secretary:
- Leigh Pastor, nominated by Brad Murk
Director At Large:
- Sean Carey, nominated by Lawnie MacDonald

What is required of me as a Director or Coordinator?

You asked, and we're answering! Some of our SARA Members have asked about what the general requirements and responsibilities are of SARA Directors and Coordinators. Below is a non-exhaustive list. Where applicable, we have highlighted specific responsibilities of different roles (Director, Division Coordinator, Coordinator). If you have any questions regarding specific roles and their responsibilities, please reach out to Jenn at vicepresident@stalbertringette.com or Colleen at president@stalbertringette.com

SARA Directors and Coordinators:

Shall be a mature self starter with patience, common sense, and self-control (18+ member in good standing);
Are Representatives of the St. Albert Ringette Association, and shall act accordingly including confidentiality when required;
Shall participate in the SARA screening policy as required;
Shall check emails and respond in a timely fashion. Complete duties and tasks as required;
Must be able to liaise well with the SARA Board, fellow Coordinators, Team Staff, Parents, Athletes, and Officials. Be respectful of all volunteers and be a team player;
Experience is not required for all positions, however, they must be open minded and able to accept guidance and direction as needed;
Directors (elected) shall endeavor to attend all meetings of the Board;
Division Coordinators (appointed) shall represent their division at meetings as required. Board Meeting and AGM attendance is encouraged, but not mandatory, unless at the request of the Board;
Coordinators (appointed): Board Meeting and AGM attendance is encouraged, but not mandatory, unless at the request of the Board;
Shall familiarize themselves with the SARA Bylaws and Policies;
Division Coordinators shall assist and/or recruit volunteers to assist with planning and event-day operations during their division’s events (ie. U12C Black Championships, U10S2 Windup, etc.);
Division Coordinators shall provide guidance to SARA Members within their Division as required throughout the season;
Shall encourage volunteerism from the Membership throughout the season, and promote open Board Positions leading up to the AGM;
Division Coordinators shall verify that all Team Staff (Coaches, Team Managers, etc.) have the required coach/manager/trainer courses and qualifications before the deadline;
Division Coordinators shall confirm that all Team Staff (except Managers) have uploaded their Criminal Record Checks to RAMP before the deadline;
Division Coordinators shall attend and coordinate evaluations of their division, assist with UAA (if applicable), evaluation data tracking, team formation, and assist the Evaluations Director(s) and Board as needed;
Division Coordinators shall positively communicate with the SARA Board and Teams in your division through email and phone as required throughout the season;
Division Coordinators shall communicate with teams as needed throughout the season at the request of BGL Representative.

The SARA AGM will be hosted on June 22, 2022 at 7pm via ZOOM, and is open to all SARA members in good standing. Please keep an eye out on your emails, our social media channels, and website for more information as it comes available, including the link to register, and supporting documents including the agenda.

All those in attendance will be entered for a chance to win 1 of 2 free registrations for next season!

Nominations and Applications will close at 7pm on June 15, 2022.

Nominees will be posted to the website, under the AGM tab:

https://stalbertringette.com/content/sara-annual-general-meeting

Please see the below link for the proposed rewrite of the St. Albert Ringette Association's By-Laws, written in conjunction with Sport Law. A vote on the amendment will take place during the AGM on June 22, 2022:
https://cloud.rampinteractive.com/stalbertringette/files/SARA_Bylaws_proposed.pdf

Link to Register for SARA AGM, deadline to register is 7pm June 21, 2022:
https://us06web.zoom.us/meeting/register/tZwoduyupzIuGNB2-FKe_d8AbkaQRr7BB5WB
After registering, you will receive a confirmation email containing information about joining the meeting.

Nominations Close June 15th at 7pm. For a list of roles, please go to: https://www.stalbertringette.com/content/sara-annual-general-meeting

Nomination Form: https://forms.gle/Gt1ofK8aTxh6aPJY7

Application Form: https://forms.gle/sJqYtfC8d5c6BCVZ6

The following Officer positions will be elected (2 year terms):

Vice President (Nominee: Laurelle Loe, nominated by Jenn Tosto, 06.05.22)

Registrar (Incumbent: Lawnie MacDonald)

Secretary

The following Director positions will be elected :

Development Director (1 or 2 year term, pursuant to the ratification of the proposed by-laws and board discussion re: implementation) (Incumbent: Michael Tosto)

Evaluations Director (1 or 2 year term, pursuant to the ratification of the proposed by-laws and board discussion re: implementation) (Nominee: Brian Daly, nominated by Ryan McNeil (Incumbent) to share the role, 06.05.22)

Referee Allocator (1 or 2 year term, pursuant to the ratification of the proposed by-laws and board discussion re: implementation) (Incumbent: Tom Metlin)

Director At Large (1 year term)

The following Coordinator positions will be appointed (1 year terms):

Active Start Coordinator

U10 Division Coordinator

U12 Division Coordinator

U14 Division Coordinator

U16 Division Coordinator

U19 Division Coordinator

Open Division Coordinator

Mission AA Coordinator

UAA Coordinator

Goalie Coordinator